Medical Event &
Conference Management
Medforage specializes in end-to-end management of medical conferences, CMEs, workshops, webinars, and hybrid events, supporting doctors, hospitals, medical associations, pharma companies, and medtech organizations. Our team combines scientific rigor, ethical compliance, and advanced event technology to deliver premium, future-ready medical events.
Our Comprehensive Services
1. Event Planning & Strategy
1. Event Planning & Strategy- End-to-end medical event planning and execution
- Conference theme and concept development
- Budget planning and cost optimization
- Event timelines, milestones, and workflow management
- workflow management
- Strategic guidance aligned with medical and ethical standards
2.Scientific Program Management
2.Scientific Program Management- Scientific agenda and session planning
- Faculty coordination and program flow management
- CME / CPD program structuring
- Abstract submission, review, and presentation coordination
- Panel discussions, workshops, and live demonstration planning
3.Faculty & Delegate Management
3.Faculty & Delegate Management- National and international faculty invitations
- Speaker confirmations and scheduling
- Travel, accommodation, and hospitality coordination
- Delegate communication and helpdesk support
- VIP and key opinion leader (KOL) management
4.Registration & Attendance Management
- Online and onsite registration setup
- Secure payment gateway integration
- QR-based check-in and badge printing
- Attendance tracking and reporting
- Onsite registration desk operations
5.Venue & Logistics Management
- Venue shortlisting and contract negotiations
- Conference hall setup and seating layouts
- Stage design, branding, and backdrop setup
- Audio-visual infrastructure coordination
- Catering and hospitality management
6.Hybrid & Virtual Medical Events
- Virtual conference and webinar setup
- Hybrid event execution (onsite + online participants)
- Live streaming and broadcast management
- Speaker technical rehearsals and dry runs
- Dedicated technical support throughout the event
7. Live Case Transmission & Medical Broadcasting
- Live case transmission from OTs and cath labs
- Secure streaming platforms with controlled access
- Two-way interaction (Q&A, polls, discussions)
- Session recording and post-event access
8. Event Branding & Creative Services
- Medical conference branding and identity design
- Event logos, themes, and creative concepts
- Scientific banners, standees, and stage creatives
- Digital creatives for promotions
- Delegate kits and conference collaterals
9. Digital Marketing & Delegate Promotions
- Conference landing page creation
- Email marketing and reminder campaigns
- Social media promotions (organic and paid)
- WhatsApp and SMS communication
- Speaker-led and association-based promotions
10. Sponsor & Exhibitor Management
- Sponsorship strategy and package creation
- Pharma and medtech sponsor coordination
- Exhibitor onboarding and stall allocation
- Branding execution for sponsors and exhibitors
- Ethical and compliance-aligned sponsor visibility
11. On-Ground Event Operations
- Complete onsite event execution
- Registration desk and volunteer management
- Session coordination and time management
- Speaker assistance and stage management
- Real-time troubleshooting and support
12. Audio-Visual & Technical Production
- Professional sound, projection, and LED wall setup
- Multi-camera video production
- Live video switching and session recording
- Presentation and media playback support
13.Documentation & Media Coverage
- Professional photography and videography
- Session-wise recordings
- Event highlights and after-movie creation
- Scientific documentation support
14.Post-Event Support & Reporting
- Delegate feedback collection and analysis
- Attendance and engagement reports
- CME certificate generation and distribution
- Post-event content repurposing
- ROI and performance reporting
15.Compliance & Ethical Standards Support
- Support for medical council and ethical guidelines
- Consent documentation assistance
- Data privacy and information security measures
Events We Manage
Why Choose Medforage
- Trusted partner for doctors, hospitals, pharma, and associations
- Experienced scientific, production, and event-technology teams
- Compliance-first, ethics-driven execution
- Seamless coordination powered by digital workflows and real-time reporting
- Scalable solutions—from closed-door CMEs to large international conferences
